# Monthly Close Doc Ask — Free Checklist (CloseReady)

Use this as a phased ask list. Send phase 1 first; only escalate missing items.

## Phase 1 — Day 0 (send once)
- [ ] Bank / credit card statements (or online access confirmed) for all accounts in scope
- [ ] Loan / line-of-credit statements (if any)
- [ ] Payroll summary / journal for the month (if not already connected)
- [ ] Confirm QBO/Xero access still works for you (or share invite)

## Phase 2 — Day 3 (only what's still missing)
- [ ] Sales tax filings / payments made this month (if applicable)
- [ ] New vendor W-9s for anyone paid $600+ YTD who is new
- [ ] Fixed asset purchases over your capitalization threshold (receipts)

## Phase 3 — Day 7 (close blockers only)
- [ ] Owner draws / contributions notes
- [ ] Unusual transfers between accounts (what were they for?)
- [ ] Inventory counts / COGS notes (if inventory business)

## Phase 4 — Day 10 (final nudge, item-specific)
- List only the unchecked lines. One sentence: “Close starts when these arrive; reply with files or a date.”

## Rules that save hours
1. Never re-send the full 12-item list.
2. Name the exact document and period in every chase.
3. Track status per line item, not per client blob.
4. “All clear” = every required line is Received or N/A — then start billable work.